Consent to Hire Practice

Stewards: Jonathan Huyda, John Breininger and Edwin Jansen

Summary of Steps

  1. Each request for consent requires a proposal Sponsor who is closely aligned with the hire and who will work with that group to prepare and present the proposal, which will follow the Default Format (see below).
  2. New hire proposal will be posted in the ‘All Company – Hiring Consent’ channel in Loomio.  Anyone can provide feedback and ask clarifying questions.
  3. Once ripeness established, the Sponsor moves to a formal “proposal” in Loomio using polling tool where all can weigh in.  An “Objection” can come from anyone in the company, and must be worked through before the hire can move forward into Job-fit/Teal-fit Hiring Process.
  4. If consent is provided, the Sponsor will keep All Company informed via Loomio thread of any updates: hired / abandoned / punted etc.

Proposal Format 

  1. Overview / Ripeness (provide context why need exists for the group etc).
  2. Salary Range
  3. Financial Consideration (see below)
  4. Timing
  5. Potential Downside (what is the risk if hire not made)

Financial Considerations: 

  • Financial Health (ex: how is that CCT/ LOB / Intact Team doing vs budget or rolling forecast)
  • If on budget its “where are we at on the year” (can we save $ ie: timing, consider impact the hire will have on current/next FY)
  • ROI consideration (ie: should the investment be made in a higher performing area of the company with greater ROI potential)
  • Analysis of business trends (JO volume, new client acquisition, economic conditions)

 

Exception – Significant investment, strategic or sensitive hires 

  • Based on the level of sensitivity of the investment the Sponsor will present the business case directly to Whole Forum (high sensitivity), with consent reached.
  • Hires of this nature will be announced to All Company with explanation of the need for sensitivity/confidentiality.

FAQs

What about backfills? Go through whole process or no?

  • All backfills will follow the universal Consent-to-Hire Practice
  • Discussions should capture broader ideas of ROI to the org and not simply look through the lens of the specific CCT or Operating Group.

When we have excess capacity somewhere else, should open positions be filled by them first? Is it in the process as a step to ask or post for internal.

  • Yes is our bias. Need further thought (how does a CCT / group know where excess capacity exists when making a proposal)

How does the hire interact with the most recent forecast of how the BU is fairing vs budget balance of year

  • Rather than budget new hires we sense and respond in real time.
  • Sponsor must consider YTD financials AND forward looking forecasts before weighing in on proposal in Loomio.
  • Financial considerations include:
  • Financial Health (ex: how is that CCT/ LOB / Intact Team doing vs budget or rolling forecast)
    • If on budget its “where are we at on the year” (can we save $ ie: timing, impact the hire will have on current/next FY)
    • ROI consideration (ie: should the investment be made in a higher performing area of the company with greater ROI potential)
    • Analysis of business trends (ie: JO volume, new client acquisition etc)